The Institute of Oriental Philosophy, a public interest incorporated foundation (herein after “the Institute”) has the objective of improving and advancing academic culture through the research of the formation and development of philosophies centered in the East and the allocation of academic research subsidies that support various research projects. In order to protect the privacy, rights, and interests of all individuals concerned and improve our social credibility, we have hereby listed basic policies on how personal information is treated and some regulations of personal information management that abide by basic principles of law.
1. Intended uses of personal information obtained
Personal information will be obtained and used legally and fairly for the following purposes:
1. Collection of research resources and references.
2. Research surveys.
3. Preparation of public lectures and research group meetings.
4. Preparation of international academic and cultural exchanges.
5. Publishing of the Institute’s periodicals and other publications.
6. Other preparations related to the above.
7. Employment management in HR, salary, benefits, etc. of the Institute’s personnel.
2. Appointment of person responsible for managing personal information
The Institute shall appoint a person responsible for treating personal information, who shall be the Executive Director.
3. Security management measures
The Institute will take necessary security measures to prevent unauthorized access, leakage, loss, or damage of personal data.
4. Supervision of officers and employees
The Institute will ensure that all of its officers, personnel, and research fellows are fully aware of the security management of personal information and will handle it appropriately.
5. Supervision of third-party contractors
When outsourcing the processing of personal data to a third party, the Institute will consider its appropriateness in light of the security management measures taken by such third party, and will appropriately supervise the outsourced party by acts such as concluding confidentiality agreements.
6. Restrictions on intended use and provision to third parties
Personal data will not be used beyond the scope of the intended uses without obtaining prior consent of individuals, and personal data will not be provided to third parties, except as stipulated by law.
7. Requests for disclosure, correction, etc.
Whenever the Institute receives a request from an individual to disclose, correct, add/delete, or discontinue the use of his/her personal data, the Institute will respond to such request in accordance with the provisions of the Act.
The Institute will respond appropriately to complaints regarding the use of personal information without delay. The Institute’s contact point is as follows:
The Institute of Oriental Philosophy Executive Office
Location: 1-236, Tangi-machi, Hachioji-shi, Tokyo, 192-0003 Japan
Hours: Monday through Friday, 10 a.m. to 5 p.m. Closed on weekends and holidays.
9. Data leak measurements
In the event personal information leakage, the Institute will promptly take appropriate measures and strive to prevent recurrence.